Privacy Notice
Please read this privacy policy carefully.
This privacy policy applies between you, the User of this Website, and Thoth Open Metadata, the owner and provider of this Website. Thoth Open Metadata takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website. This Privacy Policy is intended to describe how your personal information is processed and used.
Please note that by visiting and using this website (https://thoth.pub) you are accepting the practices described.
Definitions and interpretation
In this privacy policy, the following definitions are used:
| Term | Definition |
|---|---|
| Data | collectively all information that you submit to Thoth Open Metadata via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws; |
| Data Protection Laws | any applicable law relating to the processing of personal Data, including but not limited to the GDPR, and any national implementing and supplementary laws, regulations and secondary legislation; |
| GDPR | the UK General Data Protection Regulation; |
| Thoth Open Metadata, we or us | Thoth Open Metadata, a company incorporated in England and Wales with registered number 14549556 whose registered office is at 40 Devonshire Road, Cambridge, CB1 2BL; |
| User or you | any third party that accesses the Website and is not either (i) employed by Thoth Open Metadata and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Thoth Open Metadata and accessing the Website in connection with the provision of such services; and |
| Website | the website that you are currently using, https://thoth.pub, and any sub-domains of this site unless expressly excluded by their own terms and conditions. |
In this privacy policy, unless the context requires a different interpretation:
- the singular includes the plural and vice versa;
- references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
- a reference to a person includes firms, companies, government entities, trusts and partnerships;
- "including" is understood to mean "including without limitation";
- reference to any statutory provision includes any modification or amendment of it;
- the headings and sub-headings do not form part of this privacy policy.
Scope of this privacy policy
This privacy policy applies only to the actions of Thoth Open Metadata and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.
For purposes of the applicable Data Protection Laws, Thoth Open Metadata is the "data controller". This means that Thoth Open Metadata determines the purposes for which, and the manner in which, your Data is processed.
Data Collected
Every computer connected to the Internet is provided with a domain name and an IP Address. When a visitor requests a web page from within the Thoth Open Metadata website, our servers automatically identify and log the HTTP request that is made.
This information reveals nothing personal about you. In fact, the only information that we automatically gather and log is as follows: the IP address of the site that may have referred you; your IP address; the web page that you may have linked to us from, if any; the product identifier for version and make of browser (e.g. Google Chrome, Mozilla Firefox, of Microsoft Edge); the operating system platform that you may be running (e.g. Macintosh or Windows); search words or terms that are passed from a search engine (e.g. Google).
Legal Basis
The lawful basis for this data collection and storage is ‘legitimate interest’. Being able to examine visitor traffic enables Thoth Open Metadata to ensure maximum compatibility for the various browsers and operating systems that visit our site. Analysing visitation patterns, referring URLs and search engine terms, helps us to monitor and improve the effectiveness and impact of our work.
By using the website, you consent to the usage and storage of your data, as outlined above.
Cookies and log information
On the general website, Thoth does not make use of ‘cookies’ (these are small files of information which websites use to identify its users). Our website only issues cookies to a small subset of users that have access to the backend of Thoth. These cookies are required to inform the browser that a user has already logged on to the backend. Thoth Open Metadata does not share this data with third parties. You can disable cookies by altering the settings of your browser and the website will still function.
What other information does Thoth Open Metadata request?
We may also request your email address for the purposes of conducting a survey or to add you to our mailing list, or by your request to have someone contact you for additional information. Whenever we request the identity of a visitor, we will clearly indicate the purpose of the inquiry before the information is requested.
Anti-Spam Policy
We enforce a strict 'Anti-Spam' policy that means we do not intend to sell, rent, or otherwise give your e-mail address to a third-party without your consent.
In addition, Thoth Open Metadata will not send you email that you have not agreed to receive. If you are a member of our mailing list, you may be contacted with announcements, news, portfolio additions, and new products or services.
With each email sent, you have the option of 'unsubscribing' from our mailing list at any time, thereby disabling any further such email communication from being sent. If you wish to have specific communications with a member of Thoth Open Metadata staff, you will be required to provide specific information that will be routed to the appropriate contact within Thoth Open Metadata.
Keeping Data secure
We will use technical and organisational measures to safeguard your Data, for example:
a. access to your account is controlled by a password and a user name that is unique to you. b. we store your Data on secure servers.
Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: info@thoth.pub .
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
Data retention
Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.
Please note that even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
Your rights
You have the following rights in relation to your Data:
- a. Right to access - the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is "manifestly unfounded or excessive." Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
- b. Right to correct - the right to have your Data rectified if it is inaccurate or incomplete.
- c. Right to erase - the right to request that we delete or remove your Data from our systems.
- d. Right to restrict our use of your Data - the right to "block" us from using your Data or limit the way in which we can use it.
- e. Right to data portability - the right to request that we move, copy or transfer your Data.
To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: info@thoth.pub.
If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/.
It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.
Links to other websites
This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.
General
You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
Security
Thoth Open Metadata uses all reasonable precautions to keep the information disclosed to us secure. Furthermore, we are not responsible for any breach of security or for any actions of any third parties that receive the information.
Who do I contact for further information or if I have concerns
Thoth Open Metadata’s designated Data Protection Officer is Thoth Director Dr. Rupert Gatti, who can be contacted via rupert.gatti@openbookpublishers.com.
You also may contact Thoth Open Metadata by email via info@thoth.pub.
Changes to this privacy policy
Thoth Open Metadata reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.
This version has been revised on Jan 31, 2024.